T A B L E O F C O N T E N T S
STATEMENT OF POLICY
1.000 COVERAGE
1.100 GUIDING
PERSONNEL PRINCIPLES
1.200 EQUAL
EMPLOYMENT
1.300 PENALTIES
1.400 GENDER
1.500 CIVIL
SERVICE COMMISSION
1.600 STATUTORY CONFLICT
1.700 SEVERABILITY
CHAPTER 2 - ADMINISTRATION
2.000 RESPONSIBILITY OF THE ADMINISTRATOR
CHAPTER 3 - CODE OF CONDUCT
STATEMENT OF POLICY
3.000 ETHICAL CONDUCT
AND RESPONSIBILITIES OF EMPLOYEES
3.100 NEPOTISM
3.200 CONVICTED
FELONS
3.300 POLITICAL
ACTIVITY
3.400 DRUG FREE
WORKPLACE
CHAPTER 4 - FILLING POSITIONS IN THE HOSPITAL
STATEMENT OF POLICY
4.000 APPOINTMENT
THROUGH THE MERIT SYSTEM
4.001 Recruitment and Examinations
4.002 Filling of Vacancies
4.003 Maintenance of List of Authorized Positions
4.004 Certification from Eligibility Lists
4.005 Order of Use and Limitation on the
Establishment of Lists
4.100 RECRUITMENT
4.101 Announcement of Recruitment and
Examination
4.102 Maintenance of Distribution Lists
4.103 Content of Recruitment and Examination
Announcements
4.104 Minimum Period of Recruitment
4.105 The Application Form
4.106 Acceptance of Employment Applications
4.107 Evaluation of Applications
4.108 Rejection of Applicants
4.109 Notification of Rejection of Applicants
4.200 EXAMINATIONS
4.201 Scope and Character of Examinations
4.202 Parts of Examination
4.203 Education and Experience
4.204 Development and Validation of Tests
4.205 Admission to Compete in Assembled Examinations
4.206
Conduct
of Examinations
4.207
Assembled
Examinations for Closed and Continuous Announcements
4.208 Rating of Examinations
4.209 Notification of Examination Ratings
4.210 Inspection of Written Examination Papers
4.211 Administrative Review of Examination
Rating
4.212 Changes in Rating
4.213 Duration of Examination Ratings
4.214 Security of Tests
4.215 Protection of Confidentiality of Materials
4.216 Special Provisions
A.
Non-Competitive
Examinations
B.
Labor/Custodial
Positions
C.
Appointment
of Qualified Individuals with Disabilities
D.
Recruitment
of Retired Nurses & Allied Health Care Professionals
4.300 PREFERENCE
4.301 Preference Credit for Individuals with
Disabilities
4.302 Preference Credit for Veterans of the
4.303 Proof of Eligibility for Veteran's
Preference Credit
4.304 Veteran’s Claiming Preferential Credit
4.305 Preferential Hiring of a Recipient of an Award
or Scholarship
4.400 CERTIFICATION
4.401 Eligibility Lists
4.402 Establishment of Eligibility Lists
4.403 Ranking of Eligibles
4.404 Determination of Rank in Event of Tie
4.405 Duration of the Eligibility List
4.406 Hospital-wide Competitive Eligibility
Lists
4.407 Government-wide Competitive Eligibility
Lists
4.408 Open Competitive Eligibility Lists
4.409 Certification of Eligibles
4.410 Certification of Eligibles from a Multiple
List
4.411 Certification of Eligibles For More Than
One Vacancy
4.412 Supplemental Certification
4.413 Selective Certification
4.414 Interview of Eligibles and Notification of
Selection/Non-Selection
4.415 Suspension and Removal of Eligible from
Competitive List of Eligibles; Restoration to List
4.416 Notification of Disqualification of
Eligibles
4.417 Cancellation of Competitive Eligibility
Lists
4.500 NON-COMPETITIVE
ACTIONS
4.501 Transfers
A. Transfer Defined
B. Involuntary Transfer
C. Intra-departmental and Inter-departmental
D. Inter-Government
4.502 Reemployment
4.503 Reinstatement Immediately After Active
Military Service
4.504 Voluntary Demotions
4.505
Developmental
Promotions under Known Promotional Potential (KPP) Conditions
4.506 Detail Assignments
4.507 Acting Capacity as Administrator
4.600 TYPES OF
APPOINTMENTS
4.601 Permanent Appointment
4.602 Probationary Appointment
A. Probationary Period
B. Initial Probationary Period
C. Duration of Probationary Period
D. Discontinuance of a Probationary Appointment
4.603 Temporary Appointment
A. Limited-Term Appointments
B.
90-Day
Appointments
4.604 Per Diem Appointment
4.605 Part Time Appointment
4.606 Other Types of Appointments
A. TGI Thursday Program Appointment
B. Quality Time Program Appointment
4.607 Employment Contracts (Personnel Services)
4.608 Vacation Employment for Students
STATEMENT OF POLICY
5.000 POSITION
CLASSIFICATION SYSTEM
5.001 The Official Classification Plan
5.002 Preparation and Publication of
Classification Standards
5.003 Delegation of Classification Authority and
Responsibility
5.004 Classification Maintenance
5.005 Class Specifications
5.006 Title of Positions
5.007 Position Description
5.008 Hospital Responsibilities
5.009 Periodic Review of Descriptions and
Classifications
5.010 Determination of Proper Allocation for
Newly
Budgeted or Vacant Positions
5.011 Reclassification/Reallocation of Positions
5.012 Effective Date of Reclassification of
Positions
5.013 Status of Incumbents When Positions Are
Reallocated
5.014 Administrative Review
5.015 Creation of New Positions and Classes of
Positions
5.100 COMPENSATION
PLAN
5.101 Assignment of Classes to Pay Grades
5.102 Evaluation of Classes for Assignment to
Pay Grades
CHAPTER 6 - PAY ADMINISTRATION
STATEMENT OF POLICY
6.000 PAY ACTIONS
RELATED TO APPOINTMENTS
6.001 Compensation at Initial Appointments
6.002 Compensation Adjustment Following a
Promotion
6.003 Compensation Adjustment Following a
Voluntary Demotion
6.004 Compensation Adjustment Following an
Involuntary Demotion
6.005 Salary Protection Due to a Medical
Condition
6.006 Compensation Adjustment Following
Reemployment
6.007 Compensation Following a Transfer
6.008 Compensation Following a Detail
Appointment
6.009 Compensation Following Appointment in an Acting
Capacity
6.010 Compensation for Per Diem Appointments
6.100 PAY ACTIONS
RELATED TO REALLOCATION OF POSITIONS
6.101
Compensation
Following Reallocation of Position
6.102 Salary Adjustment Upon Demotion Due To
Position Reclassification
Action
6.200 PAY ACTIONS
RELATED TO PAY GRADE REASSIGNMENT
6.201 Pay Grade Reassignment
6.202 Pay Adjustment Following Pay Grade
Reassignment
6.300 PAY ACTIONS
RELATED TO INCREMENTS
6.301 General Provisions Relating to Salary
Increment Increases
A Salary
Increment Increases shall be granted as authorized by law.
B. Increment Status Upon Demotion Due to
Position
Reclassification
C. Personnel Actions Not Affecting Increment
Anniversary Dates
D.
Voluntary Demotion to the Same or
Related Class
of Positions
E. Creditable Service Upon Reemployment
6.302 Salary Increment - Procedure
CHAPTER 7 - HOURS OF WORK, OVERTIME AND PREMIUM PAY
STATEMENT OF POLICY
7.000 GENERAL
PROVISIONS
7.001 Workweek
7.002 Break Periods
7.003 Meal Periods
7.004 Workweek Schedule
7.005 Safe Hours of Work
7.100 MINIMUM WAGE
7.200 HOURS
WORKED
7.300 HOURLY RATE
OF PAY
7.400 OVERTIME
7.401 Coverage
7.402 Occurrence of Overtime Work
7.403 Emergency Situations Defined
7.404 Compensation for Overtime Work
7.405 Compensatory Time Off in Lieu of Overtime
7.406 Conversion of Compensatory Time Off to
Cash
7.500 NON-OVERTIME
WORK WEEKS
7.600 UNAUTHORIZED
WORK
7.700
7.800 NIGHT
DIFFERENTIAL PAY
7.850 CERTIFICATION
PAY DIFFERENTIAL
7.900 DUAL
EMPLOYMENT
7.950 OUTSIDE
EMPLOYMENT AND BUSINESS INTEREST ACTIVITIES
7.951 Outside Employment
7.952 Business Interest Activities
7.953 Employee Responsibility
7.954 Limitations
7.955 Authorized Number of Work Hours
7.956 Approval
7.960 RECORD
KEEPING
CHAPTER 8 - LEAVES OF ABSENCE
STATEMENT OF POLICY
8.000 GENERAL
PROVISIONS FOR LEAVE OF ABSENCE
8.001 Leave of Absence Defined
8.002 Revocation of Leave
8.003 Denial of Leave of Absence
8.004 Form of Leave Application
8.005 Failure to Return
8.100 ANNUAL
LEAVE
8.101 Policy
8.102 Request for Annual Leave
8.103 Minimum Charge for Annual Leave
8.104 Accrual of Annual Leave
8.105 Determination of Years of Service for
Annual Leave Accrual Purposes
8.106 Maximum Accumulation and Carry Over of
Annual Leave
8.107 Avoiding Forfeiture of Annual Leave
8.108 Liberal Consideration of Annual Leave
Requests Upon Birth or Adoption of a Child
8.109
Annual
Leave Requests to Participate in a Athletic Contingent Recognized by the
8.110 Advance Annual Leave Credit Not Permitted
8.111 Advance Lump Sum Payment for Annual Leave
8.112 Lump
Sum Payment for Annual Leave upon Separation or Transfer
8.200 SICK LEAVE
8.201 Purpose and Eligibility
8.202 Notification of Sickness
8.203 Application for Sick Leave
8.204 Sick Leave Charged Only for Working Hours
8.205 Accrual of Sick Leave
8.206 Minimum Charge for Sick Leave
8.207 Accumulation and Carry Over of Sick Leave
8.208 Vesting of Sick Leave
8.209 Advance of Sick Leave
8.210 Physician's Certification of
Incapacitation
8.211 Lump Sum Payment for Sick Leave Prohibited
8.300 ON-THE-JOB
INJURY
8.301 Policy
8.302 Definitions
8.303 Coverage
8.304 Responsibilities
8.305 Employment Status
8.306 Appeal
8.400 EXCUSED
ABSENCES/ADMINISTRATIVE LEAVE
8.401 General Provision
8.402 Attendance at Official
Meetings/Conferences On or Off-Island
8.403 Jury Duty
8.404 Witness Leave
8.405 Participation as a Competitor in a
Government of
8.406 Natural Disasters and Other Emergency
Conditions
8.407 Participation in Examinations for Military
Service
8.408 Military Training Leave
8.409 Disabled Veteran’s Re-examination or
Treatment
8.410 Volunteer Services During
Disasters/Emergencies
8.411 Participation in Officially Sanctioned
Events
8.412 Absence Pending Formal Investigation
8.413 Bereavement Leave
8.414 Paternity Leave
8.415 Maternity Leave
A. General Provisions of Leave Related to
Pregnancy
B. Granting of Maternity Leave
8.416 Participation in a Medical Examination
Requested by the Hospital
8.417 Educational Leave With Pay
8.418 Parental Involvement Initiative Leave
8.419 Disaster Service Volunteer Leave
A. Purpose
B. Definitions
C. Disaster Service Volunteer Leave
D. Certification as a Certified Disaster Service Volunteer
8.500 HOLIDAYS
8.501 General Provisions
8.502 Legal Holidays
8.600 LEAVE
WITHOUT PAY
8.601 Leave of Absence Without Pay
8.602 Request by the Employee
8.603 Authorization
8.604 Conditions for Approval of Leave Without
Pay
8.605 Examples of Appropriate Use of Leave
Without Pay
8.606 Military Leave Without Pay - Special
Provision
8.700 UNAUTHORIZED
LEAVE OF ABSENCE FROM DUTY
8.800 FAMILY AND
MEDICAL LEAVE ACT
8.801 Purpose
8.802 Eligibility
8.803 Medical Certification
8.804 Leave Status
8.805 Return to Employment
8.806 Procedures for Applying for FMLA
CHAPTER 9 - HEALTH AND SAFETY
STATEMENT OF POLICY
9.000 MEDICAL
STANDARDS
9.001 Establishment of Medical Standards
9.002 Types of Employment Medical Examinations
A. Pre-Entry
B. Periodic/Intermittent Examination
C.
Special
9.003 Administration of Employment Medical
Examinations
9.004 Temporary Medical Exemptions (Physical
Waivers)
9.100 PLACEMENT
OF EMPLOYEES WHO BECOME MEDICALLY NON-QUALIFIED
9.101 General Provisions
9.102 Placement of Employees with Disabilities
9.103 Reasonable Accommodation
9.104 Termination of Employment
9.200 SAFETY
STANDARDS
CHAPTER 10 - EMPLOYEE PERFORMANCE
STATEMENT OF POLICY
10.000 EMPLOYEE PERFORMANCE EVALUATION
10.001 Performance Evaluation
10.002 Performance Evaluation Training
10.003 Performance Evaluation Records
10.004 Administrator’s Responsibilities for
Performance Evaluation
10.005 Supervisor's Responsibility for Performance
Evaluations
10.006 Performance Evaluation Form
10.007 Performance Evaluation Period
10.008 Salary Increments - Permanent Employees
10.009 Performance Evaluation for Probationary
Employees
10.010 Salary Increment for Unclassified
10.100 APPEAL PROCEDURE FOR RE-DETERMINATION OF PERFORMANCE
RATING
10.101 Purpose
10.102 Coverage
10.103 Representation
10.104 Freedom from Reprisal or Interference
10.105 Management’s Responsibility for Timely
Action
10.106 Informal Appeal Procedure – Division Manager
10.107
Formal
Appeal Procedure –Administrator/Performance Rating Board of Review
10.108
Assistance
in Processing Appeal
CHAPTER 11 - ADVERSE ACTION PROCEDURES
STATEMENT OF POLICY
11.000 COVERAGE
11.100 SCOPE
11.200 EMPLOYEE DISCIPLINE
11.201 General Provisions
A. Responsibility for Discipline
B. Delegation of Authority
C. Vested Authority
11.202 Job Protection Procedures in Employee
Discipline Actions
11.300 ADVERSE
ACTION PROCEDURES
11.301 General Requirements
11.302 Definition
11.303 Authorized Causes for Adverse Action
11.304 Employees Covered
11.305 Adverse Action Covered
11.306 Notice of Proposed Adverse Action
11.307 A. Employee's Answer
11.307 B.
Consideration of Answer
11.308 Suspension During Notice Period
11.309 Leave Pending Investigation
11.310 Employment Status During Imprisonment
11.311 Final Notice of Adverse Action
11.312 Appeal to the Civil Service Commission
11.313 Service of Proposed and Final Notices of
Adverse Action
11.400 GUIDELINES
FOR DISCIPLINARY OFFENSES AND PENALTIES
11.401 General Provisions
11.402
CHAPTER 12 - GRIEVANCE PROCEDURES
STATEMENT OF POLICY
12.000 APPLICABILITY
12.100 DEFINITION
12.200 COVERAGE
12.300 EXCLUSIONS
12.301 General Exclusions
12.302 Grievance Procedures for Employee Organizations
12.303
Equal
Employment
12.400
GENERAL PROVISIONS FOR
USE OF GRIEVANCE PROCEDURES
12.401 Freedom from Reprisal or Interference
12.402 Employee’s Status During Grievance Procedures
12.403 Right to Seek Advice
12.404 Representation
12.405 Official Time for Presentation of the
Grievance
12.406 Termination of Grievance
12.407
Management’s
Responsibility for Timely Action and Settlement at the Lowest Possible Level
12.501 Management Responsibility
12.502 Settlement at the Lowest Possible Level of
Management
12.503 Supervisor’s Responsibility
12.504 Employee’s Responsibility
12.505 Using the Informal Grievance Procedure – Step
1
A. Initiation
by Employee
B. Time
Limit
C. Form
of Grievance
D. Non-rejection
Provision
E. Mandatory
Use of the Informal Procedure
12.600 STEP 2 – FORMAL GRIEVANCE PROCEDURES – NEXT ADMINISTRATIVE
............................................................. LEVEL
(DIVISION MANAGER)
12.601 Presentation of Grievance Step 2
12.602 Responsibility of Division Manager
12.700
STEP 3 – FORMAL
GRIEVANCE PROCEDURES – Part A (Administrator) and Part B (Personnel Committee
Board of Trustees)
PART (A) ADMINISTRATOR
12.701 ........................................ Presentation
of Grievance – Step 3
12.702 Hospital
Grievance Committee
A.
Appointment of Committee
B.
Committee Membership
C.
Responsibility of the Committee
D.
Committee Inquiry
E.
Grievance File
F.
Open Record
G.
Hearing
H.
Committee Report
PART (B) PERSONNEL COMMITTEE-BOARD OF TRUSTEES
12.800 STEP 4 -
FORMAL GRIEVANCE PROCEDURE –APPEAL TO THE BOARD OF TRUSTEES
12.801
Presentation of the Grievance - Step 4
12.900 STEP 5 - APPEAL TO THE CIVIL SERVICE
COMMISSION
12.901 Presentation of the Grievance - Step 5
12.902 Civil Service Commission-Investigations
12.950 ASSISTANCE IN PROCESSING GRIEVANCE
CHAPTER 13 - RESIGNATION AND TERMINATION
STATEMENT OF POLICY
13.000 RESIGNATION
13.001 Coverage
13.002 Notice of Resignation
13.003 Withdrawal of Resignation
13.004 Resignation in Good Standing
13.005 Resignation Pending Adverse Action
13.100 TERMINATION
OF EMPLOYMENT
13.101 Termination of Employment
13.200 EXIT INTERVIEW
13.201 Clearance
CHAPTER 14 - MERIT CAREER PLAN
14.000 PURPOSE
14.100 COVERAGE OF
THE MERIT CAREER PLAN
14.200 EXAMINATION
UNDER THE MERIT CAREER PLAN
14.300 REFERRAL OF CERTIFICATION LIST
14.400 SELECTION INTERVIEW
14.500 EVALUATION OF CANDIDATES DURING THE
SELECTION PROCESS
14.600 SELECTION DOCUMENTATION REQUIREMENTS
14.700 HANDLING EMPLOYEE COMPLAINTS
14.800 EXCEPTIONS TO THE MERIT CAREER PLAN
14.900 HOSPITAL REQUIREMENTS
CHAPTER 15 – OFFICIAL PERSONNEL FOLDER AND
IDENTIFICATION CARD
STATEMENT OF POLICY
15.000 OFFICIAL
PERSONNEL FOLDER
15.001 Custody and
Access to Official Personnel Folder
15.002 Documents to
be Filed
15.100 IDENTIFICATION
CARD
15.101 Possession and Issuance of Card
15.102 Lost and Replacement Card
15.103 Surrender of Card
15.200 RECORDS RETENTION MANAGEMENT
GLOSSARY
APPENDIXES
APPENDIX A CSC-Adverse
Action Appeal
APPENDIX B Layoff,
Demotion and Salary Reduction
APPENDIX C Priority
Placement
APPENDIX D Hazardous/Environmental
Pay Policy
APPENDIX E Leave
Sharing Procedures
APPENDIX F Employee
Furlough